Automating Access With Ploy - Listen to Avantia's Story now!
Automating Access With Ploy - Avantia's story
How Avantia Law implemented JIT access — and saved 50 working days per year
Avantia Law is a modern, tech-enabled legal services firm providing legal, compliance, and fund solutions to asset managers and financial services companies.
They work with highly sensitive client data — which means access governance isn’t just an IT workflow. It’s a core part of their security, compliance, and client trust model.
Challenges
Manual, People-led Process
Access requests relied on a manual, multi-step process that was time-intensive.
Manual, People-led Process
Access requests relied on a manual, multi-step process that was time-intensive.
Manual, People-led Process
Access requests relied on a manual, multi-step process that was time-intensive.
Increasing Operational Complexity
As the business grew, managing access consistently across teams became more complex, increasing the effort required to maintain appropriate access over time.
Increasing Operational Complexity
As the business grew, managing access consistently across teams became more complex, increasing the effort required to maintain appropriate access over time.
Increasing Operational Complexity
As the business grew, managing access consistently across teams became more complex, increasing the effort required to maintain appropriate access over time.
Governance & Auditability Overhead
Visibility and audit evidence relied on manual checks and processes, increasing governance overhead at scale.
Governance & Auditability Overhead
Visibility and audit evidence relied on manual checks and processes, increasing governance overhead at scale.
Governance & Auditability Overhead
Visibility and audit evidence relied on manual checks and processes, increasing governance overhead at scale.
Results
Automation & Efficiency
Over 300+ access requests automated each month and 50 working days saved per year.
Automation & Efficiency
Over 300+ access requests automated each month and 50 working days saved per year.
Automation & Efficiency
Over 300+ access requests automated each month and 50 working days saved per year.
Secure Access
Enforcement of time-bound, least-privilege access by default.
Secure Access
Enforcement of time-bound, least-privilege access by default.
Secure Access
Enforcement of time-bound, least-privilege access by default.
Compliance & Visibility
Achieved SOC II & ISO 27001–ready audit trails and full, centralised visibility into access across the business.
Compliance & Visibility
Achieved SOC II & ISO 27001–ready audit trails and full, centralised visibility into access across the business.
Compliance & Visibility
Achieved SOC II & ISO 27001–ready audit trails and full, centralised visibility into access across the business.
Challenges before Ploy
Before Ploy, Avantia managed access requests through a highly controlled, people-led process that prioritised oversight and accountability.
Before Ploy, Avantia managed access requests through a highly controlled, people-led process that prioritised oversight and accountability.
Before Ploy, Avantia managed access requests through a highly controlled, people-led process that prioritised oversight and accountability.
It was taking up so much time for repetitive, manual tasks.
Peter Fallowfield
Head of IT & InfoSec @ Avantia Law
Lawyers initiated access requests, which were handled by the IT team and escalated to Legal Directors for final approval to ensure decisions aligned with business needs. While this ensured strong governance, it relied heavily on manual effort and required multiple touchpoints for even routine requests.
As the business grew, this model became increasingly time-intensive and difficult to scale.
Why Avantia Law chose Ploy
Avantia needed a platform that could fully automate access requests, provide SOC II and ISO 27001–ready auditability, and enforce least-privilege, time-bound access by default.
They weren’t just looking to speed things up — they wanted to change the model entirely, moving from manual access handling to continuous, auditable access governance.
Avantia needed a platform that could fully automate access requests, provide SOC II and ISO 27001–ready auditability, and enforce least-privilege, time-bound access by default.
They weren’t just looking to speed things up — they wanted to change the model entirely, moving from manual access handling to continuous, auditable access governance.
Avantia needed a platform that could fully automate access requests, provide SOC II and ISO 27001–ready auditability, and enforce least-privilege, time-bound access by default.
They weren’t just looking to speed things up — they wanted to change the model entirely, moving from manual access handling to continuous, auditable access governance.
The experience with Ploy has been great — it's one of the easiest companies to work with.
Peter Fallowfield
Head of IT & InfoSec @ Avantia Law
Implementation & Adoption
Implementation & Adoption
Ploy was rolled out across the business in a matter of days.
A comprehensive communication and change management plan ensured adoption was quick and seamless, with Ploy rapidly automating over 300 access requests per month.
Today, all access follows a simple, governed flow: users request access through Ploy, approvals happen in a single click, and Ploy automatically provisions access in a time-bound manner.
Ploy was rolled out across the business in a matter of days.
A comprehensive communication and change management plan ensured adoption was quick and seamless, with Ploy rapidly automating over 300 access requests per month.
Today, all access follows a simple, governed flow: users request access through Ploy, approvals happen in a single click, and Ploy automatically provisions access in a time-bound manner.
Ploy was rolled out across the business in a matter of days.
A comprehensive communication and change management plan ensured adoption was quick and seamless, with Ploy rapidly automating over 300 access requests per month.
Today, all access follows a simple, governed flow: users request access through Ploy, approvals happen in a single click, and Ploy automatically provisions access in a time-bound manner.
Ploy has transformed how we do access requests & we wouldn’t be able to go back to the way it was.
Ploy has transformed how we do access requests & we wouldn’t be able to go back to the way it was.
Ploy has transformed how we do access requests & we wouldn’t be able to go back to the way it was.
Peter Fallowfield
Head of IT & InfoSec @ Avantia Law
Results
What started as access request automation has now expanded into Avantia’s full access governance layer.
Today, Ploy governs access across the full employee lifecycle — giving Avantia a single system enforcing least-privilege, time-bound access across the business.
300+ access requests automated each month
50 working days saved per year
SOC II & ISO 27001–ready audit trails for every access decision
Time-bound, least-privilege access by default
Full, centralised visibility into who has access to what — at all times
What started as access request automation has now expanded into Avantia’s full access governance layer.
Today, Ploy governs access across the full employee lifecycle — giving Avantia a single system enforcing least-privilege, time-bound access across the business.
300+ access requests automated each month
50 working days saved per year
SOC II & ISO 27001–ready audit trails for every access decision
Time-bound, least-privilege access by default
Full, centralised visibility into who has access to what — at all times
What started as access request automation has now expanded into Avantia’s full access governance layer.
Today, Ploy governs access across the full employee lifecycle — giving Avantia a single system enforcing least-privilege, time-bound access across the business.
300+ access requests automated each month
50 working days saved per year
SOC II & ISO 27001–ready audit trails for every access decision
Time-bound, least-privilege access by default
Full, centralised visibility into who has access to what — at all times
It’s changed the way I work, it’s changed the way employees work, and it's become one of our core essential platforms that we wouldn’t be able to live without.
It’s changed the way I work, it’s changed the way employees work, and it's become one of our core essential platforms that we wouldn’t be able to live without.
It’s changed the way I work, it’s changed the way employees work, and it's become one of our core essential platforms that we wouldn’t be able to live without.
Head of IT & InfoSec @ Avantia Law
Peter Fallowfield
Built for modern IT teams
Cut access reviews from weeks to hours
IT teams save 90% of time on user access management with automated reviews and self-service permissions
Built for modern IT teams
Cut access reviews from weeks to hours
IT teams save 90% of time on user access management with automated reviews and self-service permissions
Built for modern IT teams
Cut access reviews from weeks to hours
IT teams save 90% of time on user access management with automated reviews and self-service permissions