How Avantia Law implemented JIT access and saved 50 working days per year
Avantia Law is a modern, tech-enabled legal services firm providing legal, compliance and fund solutions to asset managers and financial services companies. They work with highly sensitive client data, so access governance isn’t just an IT workflow. It’s a core part of their security, compliance and client trust model.
Challenges before Ploy
Before Ploy, Avantia managed access requests through a highly controlled, people-led process that prioritised oversight and accountability.
“It was taking up so much time for repetitive, manual tasks.”
Lawyers initiated access requests, which were handled by the IT team and escalated to Legal Directors for final approval, so decisions aligned with business needs. While this ensured strong governance, it relied heavily on manual effort and required multiple touchpoints for even routine requests. As the business grew, the model became increasingly time-intensive and difficult to scale.
Why Avantia Law chose Ploy
Avantia needed a platform that could fully automate access requests, provide SOC II and ISO 27001–ready auditability, and enforce least-privilege, time-bound access by default.
They weren’t just looking to speed things up; they wanted to change the model entirely, moving from manual access handling to continuous, auditable access governance.
“The experience with Ploy has been great — it’s one of the easiest companies to work with.”
Implementation & adoption
Ploy was rolled out across the business in a matter of days. A comprehensive communication and change management plan ensured adoption was quick and seamless, with Ploy rapidly automating over 300 access requests per month.
Today, all access follows a simple, governed flow: users request access through Ploy, approvals happen in a single click, and Ploy provisions access automatically in a time-bound manner.
“Ploy has transformed how we do access requests & we wouldn’t be able to go back to the way it was.”
Results
What started as access request automation has now expanded into Avantia’s full access governance layer. Today, Ploy governs access across the full employee lifecycle, a single system enforcing least-privilege, time-bound access across the business.
- SOC II & ISO 27001–ready audit trails for every access decision
- Time-bound, least-privilege access by default
- Full, centralised visibility into who has access to what, at all times